Kamloops Festival Of The Performing Arts
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Kamloops Festival of the Performing Arts - Syllabus

** Changes in 2010 Syllabus:

General Rules - see rule #9 - regarding changing performance numbers.
Dance - Modern Stage category now called "Stage Dance" to eliminate confusion with "Modern Dance"
             - category age changes to comply with Provincial standards
Strings - see rule #8 regarding changing performance numbers.
               - Concert Group now open to all ages, this category counts as ONE solo
Piano - see rule # 8  regarding changing performance numbers
Instrumental -see rule #12   regarding changing performance numbers
Guitar -see rule # 7  regarding changing performance numbers
Speech Arts - new category "Contemporary Dramatic Monologue/Contemporary Solo Scene - open to 16 years and under and up. (See category definitions)
                       - All solo entries 10 years and under now non-competitive/adjudication only (these entries will still be eligible for scholarships)

 

A limited number of printed syllabus will be available from the Festival for a fee of $5.00 each.  To obtain a copy contact Sue Reedman @ 372-9339 or Helen Newmarch @ 372-1800.    The syllabus is available from this site as well.

Entries are done on-line - registration will open November 15, 2009.  Simply click on "Registration" from the  left side bar on the home page and complete the forms.  When the entry form is completed, the total fee will be visible at the bottom right of the page.  Print the form and mail, with your payment cheque, to the KFPA as the address listed below.

Please note: for this year and all future years, the Participant category number is no longer required.  All entrants are placed according to age &/or  discipline class/grade level. Do not be concerned that there are no category numbers to enter.

Entry deadline is December 10th of the current year.  Late entry will be accepted to Dec.20th  WITH A LATE ENTRY FEE OF  $15.00 PER ENTRY      This fee will be applied to your entry automatically after Midnight, December 10, 2009 and no entries will be accepted on line after 0600 December 21, 2009

All Payments must be postmarked or hand delivered by midnight, December 20th,
Payments after this date will NOT be accepted and the registrations will be cancelled.


ALL ENTRIES SHOULD BE SENT TO:
KAMLOOPS FESTIVAL OF THE PERFORMING ARTS
P.O. BOX 162
KAMLOOPS, B.C.   V2C 5K6

FOR HAND DELIVERIES OR INQUIRIES
CALL: 250-372-1800   OR    250-372-9339

Important Notice
EFFECT OF BILL C- 60 - COPYRIGHT
It is ILLEGAL to copy, by any means, previously published material.  The copyright is usually held by publishers and in the case of firms no longer in business, their copyrights are assets transferred to others.  No copied scores will be accepted for competition - TWO ORIGINALS - are required (one for the adjudicator and one for the accompanist) at the performance venue.  A letter is required from any publisher who has given permission for the copying of their work.  Heavy penalties are enacted in this legislation and have been levied - this Association cannot afford to be compromised.

WARNING

IT IS ILLEGAL TO REPRODUCE COPYRIGHTED WORKS BY ANY MEANS, INCLUDING TRANSPOSITIONS, WITHOUT THE PUBLISHER’S PERMISSION.  UNAUTHORIZED COPIES MAY NOT BE USED, NOR MAY THEY BE BROUGHT INTO THE PERFORMANCE VENUE.

ACCOMPANISTS, DIRECTORS, GROUPS AND SOLOISTS MUST USE ORIGINAL COPIES IN PERFORMANCE HALLS.

USE OF UNAUTHORIZED COPIES WILL RESULT IN DISQUALIFICATION AND PERFORMANCE WILL NOT BE PERMITTED

BOARD OF DIRECTORS

PRESIDENT............................................Helen Newmarch
PAST PRESIDENT.................................Marilyn Wiwcharuk
SECRETARY........................................Paulette Eccleston
TREASURER..........................................Heather Robinson

COMMITTEE CHAIRPERSONS

ADJUDICATORS…........................................Marilyn Wiwcharuk
HOSPITALITY..........................................................Gerry Hewitt
PUBLICITY................................................................Sue Reedman
SYLLABUS / PROGRAM.........................................Sue Reedman
TROPHIES......................................................................Jean Choi
MARKETING.......................................................................TBA

Executive Administrator - Sue Reedman

DISCIPLINE REPRESENTATIVES
CHORAL…......................................................TBA (Marilyn Wiwcharuk)
DANCE…...........................................Darlene Arsenault (Sue Reedman)
GUITAR………………………........................……......…….....Sandy Crane
INSTRUMENTAL…....................................................Paulette Eccleston
PIANO…..................................................................Marilyn Wiwcharuk
PROVINCIALS….............................................................Sue Reedman
SPEECH ARTS….................................................................Bob Walter
STRINGS…...................................................................... Sandy Crane
VOICE…....................................................…..Mary Jackson(Jill McVie)

 

SPECIAL THANKS

The Kamloops Festival of the Performing Arts wishes to thank the

following donors for their generous gifts of service             

  1. Accent Inns                                       
  2. City of Kamloops (Parks & Rec. Dept.)
  3. Doug Collins                                                  
  4. Office Depot
  5. Kamloops Daily News
  6. Kamloops Public Libraries
  7. IdeaLever Solutions           
  8. Kamloops This Week                                                             
  9. Ron Routledge & crew                    
  10. School District #73 (Kamloops/Thompson)     
  11. Long & McQuade                                                                            
  12. Encampment of Tatnai Lodge #9, I.O.O.F.
  13. Excelsior Ladies Encampment Aux. #11, I.O.O.F.      

To all Advertisers, our wonderful volunteers and especially the participants, parents, and teachers who all help to make the festival a success -

THANK YOU!!!

 

ATTENTION

PARENTS, GRANDPARENTS AND FRIENDS:

                            In order to continue staging the festival year after year, we need VOLUNTEERS to help plan throughout the year, and to help stage the event itself. We need people who are committed to the festival idea to help us maintain the energy level necessary to keep the festival alive and current!!  We also need people who will be cashiers, act as secretary to the adjudicators and supervise halls, as well as assisting in the office.  Can you devote one or more sessions (about 3 hours) to your festival??

                  Please call: Helen Newmarch @ 250-372-1800 or
Sue Reedman @ 250-372-9339
The festival committee and the participants will be grateful for your time.

 

JOB DESCRIPTIONS:

ADJUDICATOR’S SECRETARY:    

    • assist the adjudicator at the desk with files and music
    • ensure the adjudicator signs diplomas and certificates
    • records all marks on the master sheet
    • call performers to stage to perform
    • drive adjudicator to the venue from the host hotel - and return adjudicator when session done
    • return music and books to performers at end of session

Cashier

  • sell programs and collect admission fees at the door

  • assist Hall Supervisor to maintain quiet and order in the Lobby of venue


HALL SUPERVISOR:

  • -       pick up supply box at Festival Office (Accent Inns)
  • -     maintain quiet and order in Lobby of venue
  • -       distribute contents of box to other volunteers
  • -     introduce adjudicator at beginning of sessions to audience
  • -     return supply box to Festival office (Accent Inns)

DRIVERS:
  • pick up adjudicator from airport/bus
  • return adjudicators from Accent Inns to airport at end of their discipline sessions

ENTRY FORM RULES:

ENTRIES MUST BE SUBMITTED ON THE OFFICIAL ENTRY FORM  - FILL IN ON-LINE AND THEN DOWNLOAD THE FORM AND MAIL IN WITH PAYMENT TO KFPA
Register on line @ www.kfpa.ca

  The Festival registration is entirely done on-line.  The category numbers were needed in past year but they ARE NOT required on the on-line registration.  The cateogries for each entry is slotted for you when you enter the information on line.   The on-line registration eliminates many of the issues with duets, trios, groups and time conflicts we have been concerned about in the past.

Please note - a solo entry is to be completed on a solo entry form, a duet, trio, quartet or group entry is to be completed on the group form - for ALL DISCIPLINES. If you find the on-line registration will not allow you to complete the entry, it means there is a necessary piece of information missing from your entry. DO NOT ENTER IT AGAIN, please just go back and check to find the part that is wrong or missing and correct it and carry on. ONLY ONE DUET, TRIO, QUARTET OR GROUP ENTRY per group entry form please,

IF YOU WISH TO ENTER A CLASS NOT LISTED IN THE SYLLABUS, PLEASE CONTACT THE DISCIPLINE REP FOR GUIDANCE

1. Please read FRONT of the syllabus, ENTRY FORM RULES, GENERAL RULES and DISCIPLINE RULES as they apply to your discipline.

2. FILL IN THE ENTRY FORMS COMPLETELY. Put N/A (not applicable) where the questions do not apply.  SCHOOL ENTRIES - please put the director's after-hours contact telephone number on the Entry Form.

3. Be sure to enter a correct email address for the entry confirmation to be sent to. When you submit the entry you will get a confirmation email immediately.  If there are  questions please contct the festival administrator - suzykew@shaw.ca

4. THE ENTRY FEE MUST ACCOMPANY THE ENTRY FORM.  Fees are listed in each section of the syllabus.  The entry fee is calculated automatically with on-line registration and will show in the bottom right corner of the form when completed.
ENTRIES WILL NOT BE ACCEPTED unless accompanied by fees.

 CHEQUES or MONEY ORDERS ONLY.     NO CASH ACCEPTED.

POST-DATED CHEQUES WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES

 

5. Late entries will be accepted up to MIDNIGHT, December 20th  of the current year WITH AN ADDITIONAL LATE FEE OF $15.00 PER ENTRY. Late entry fees are calculated automatically with on-line registration. All Entries must be postmarked or hand delivered no later than DECEMBER 10TH  to avoid penalty.

6. PARTICIPANTS ARE COMPLETELY RESPONSIBLE for entering the CORRECT CLASS. NO CHANGES WILL BE PERMITTED following the entry deadline. Please check with the current Syllabus for your entry information. If there are any questions or concerns, please contact the current Representative for the specific Discipline.

7. DUETS AND OTHER ENSEMBLE CLASSES - only ONE entry form is to be submitted for each entry - names of all other competitors and their birth dates are to be entered on-line  Participants in these classes may only perform ONCE in a particular class; they may NOT perform with another group in the same class.

8. LENGTH OF PERFORMANCE MUST BE STATED IN ORDER THAT SCHEDULING MAY BE DETERMINED WITH SOME DEGREE OF ACCURACY.

9. Participants must place an (X) as indicated on the entry form, when entering for the KAMLOOPS SYMPHONY AWARD or  THE  KFPA ‘DOREEN HAUGHTON BURSARY’.

* A separate Solo Entry form is required for entry to Dance Technique class *

PLEASE READ THE RULES CAREFULLY PERTAINING TO EACH OF THE ABOVE

10.  In age limit classes, the age of the participants as of DECEMBER 31st of the CURRENT FESTIVAL YEAR will govern.  In DUETS use the  age of the oldest competitor.  In TRIOS & GROUPS, the AVERAGE AGE is the age that governs.

11.  PLEASE NOTE: Scheduling is a complex task, therefore, changes WILL NOT be made once scheduling is completed. Any changes requested after the program is printed will result in the competitor performing for “adjudication only” in that class.  Requests for special times or any special considerations MUST accompany the Entry Form and we will endeavor to accommodate if at all possible.

AUTHORITY

The Festival shall be under the working management of the Kamloops Festival of the Performing Arts.  Any questions not dealt with in the rules shall be referred to the BOARD OF DIRECTORS through the Corresponding Secretary, and the decision of the Board will be FINAL.

As soon as the entry list is closed, the Board shall arrange the order of the program.  The Board reserves the right to alter the order, if necessary, or to make changes or deletions as required.

GENERAL RULES

ENTRIES:

Follow “Entry Form Rules” when filling out entry forms on line.

**All Solos must use the “SOLO” entry form.
**Duets, Trios, etc. and School Classes, Choirs and Dance Groups - please use the “Group” entry form.

1. All classes, except “OPEN” are open to amateurs only.  The term “amateur” shall mean one whose principal income is not derived, in any way, from  the discipline being entered.  This condition does not apply to directors of choirs, orchestras, nor to those bona fide students of music who teach for the purpose of applying money so earned for furtherance of their musical education, provided their entry form is signed by their teacher. “OPEN” classes are open to anyone, amateur or professional.

2. In each section of the Festival, a participant may enter under only one grade or age level, but may enter as many classes in that level as she/he wishes. (e.g. In piano, a Grade 3 participant may enter Baroque, Romantic and Canadiana Classes, but all must be Grade 3 level.)  A participant is not, however, limited to one grade level throughout the Festival.  (He/she may enter Piano at Grade 2 and Voice at Grade 6 level.)

3. A selection may not be used for more than one class in the Festival.  In all classes, once a composition has been used, the same participant may not use it for a period of THREE YEARS.  

4. The Board reserves the right to refuse any entry.

5. In the event of a withdrawal, the Board regrets that no refund of fees will be given.

6. Most ‘OWN CHOICE’ classes are set by grade level, years of study or age.  The Board TRUSTS THE INTEGRITY OF THE PARTICIPANTS to enter at the level at which they are currently working.  If, for any reason, the Board recognizes an error in a class entry, it reserves the right to refuse the entry.

7. SUBSTITUTE:  Substitutes are NOT allowed in solo work.  If a participant, for any reason, cannot perform, no one may take his/her place.  However, in duets, trios, quartets, quintets and groups, ONE substitution will be allowed.  Any questions regarding this rule must be directed to the Board.

8. DO NOT REPRODUCE, BY ANY MEANS, COPYRIGHTED MATERIAL, THIS INCLUDES TRANSPOSITIONS, without the AUTHORIZATION from the copyright owner.  To do so is to be in VIOLATION of the COPYRIGHT ACT of Canada.  See WARNING in the front of the Syllabus.

9. A change of selection cannot be made or announced as a change on the stage at performance time. A performer doing so will be disqualified.

ADJUDICATION:

10. ANYONE wishing to perform for ADJUDICATION ONLY may do so, provided that this request is STATED ON THE ENTRY FORM.  In this case, NO MARKS WILL BE GIVEN, but an Adjudicator’s Report will be given.

11. The Adjudicators decision on ALL matters of adjudication will be FINAL.

12. Adjudicators must NOT be approached by a participant, teacher or parent prior to and during the discipline in which the parties are involved.  

COMMUNICATION REGARDING ADJUDICATORS MUST BE DONE THROUGH THE FESTIVAL BOARD.

OTHER COMMUNICATION WITH ADJUDICATORS IS STRICTLY PROHIBITED AND MAY RESULT IN DISQUALIFACATION.

13. PROTEST MUST be presented to the Kamloops Festival in WRITING and must be accompanied by a fee of $20.00.  This fee will be returned in the event of a protest being sustained.  All protests must be received within ONE WEEK (7 days) OF THE EXPIRATION OF THE FESTIVAL

PERFORMANCE:

DRESS CODE: Parents, Teachers, Participants, please see that APPROPRIATE  “Performance” attire is worn by those participating in the Festival.

14. AN ORIGINAL PUBLICATION OF THE MATERIAL TO BE PERFORMED, INCLUDING OWN COMPOSITIONS MUST BE HANDED IN TO THE ADJUDICATOR’S TABLE PRIOR TO PERFORMING. 
FAILURE TO HAND IN MATERIAL WILL RESULT IN “ADJUDICATION ONLY”. 

15. COMPETITORS BRINGING UNAUTHORIZED PHOTOCOPIES OR REPRODUCTIONS MADE BY ANY MEANS, INCLUDING UNAUTHORIZED TRANSPOSITIONS, WILL BE DISQUALIFIED UNLESS THEY ATTACH A LETTER OF PERMISSION FROM THE COPYRIGHT OWNERS. If a participant is using music to perform, then the participant must provide TWO ORIGINALS at the performance venue.

16.  All participants should be prepared to perform at the HONORS CONCERT if asked to do so.

17. In courtesy to the participants and adjudicators, NO ONE WILL BE ALLOWED TO ENTER OR LEAVE THE HALL WHILE A PARTICIPANT OR ADJUDICATOR IS ON THE PLATFORM.

18. Participants must arrange for their own accompanist, where needed.

19.  Participants who must withdraw from any class are requested, as a matter of courtesy, to notify the Festival Committee in advance.

20. A confirmation e-mail will be received by all teachers/students at the time of registration - provided the teacher has made his/her e-mail address known to the festival. A list of dates and times will also be sent to the teachers after the programming is completed, but before the program is available, to allow teachers a chance to ensure there are no conflicts or concerns.  It is the participant’s responsibility to verify class times and places.  Teachers and/or Participants should consult the program for any discrepancies or conflicts. If the teachers or participants do have conflicts or concerns, please contact the Discipline Representative.  

21. A change of selection cannot be made or announced as a change on the stage at performance time.  A performer doing so will be disqualified.                                                                                                 

22.  Supervision of the hall will be the responsibility of the Hall Supervisor, who will have the authority to remove anyone causing a distraction to the performances.  On matter of rules and conduct, the decision of the Hall Supervisor will be final.

23. NO PARTICIPANT WILL BE ALLOWED TO USE THE FESTIVAL HALLS DURING THE FESTIVAL FOR PRACTICE PURPOSES.  ANY DISREGARD OF THIS REGULATION WILL DISQUALIFY THE COMPETITOR FROM PERFORMING.

24. Participants MUST be in the hall 15 minutes before specific class time.

25.  No special lighting effects or microphones will be allowed.

26. NO PICTURE TAKING (CAMERA OR VIDEOS) will be allowed during the performances. IT IS REQUESTED THAT NO CELLULAR PHONES BE BROUGHT IN OR USED WITHIN THE PERFORMANCE VENUE.

27. NO PERSONS, OTHER THAN THE PARTICIPANT (S) WILL BE ALLOWED ON THE PLATFORM OR BACKSTAGE, EXCEPT THE HALL SUPERVISOR AND/OR OTHER BOARD AUTHORIZED PERSONNEL, and where necessary, the accompanist and a page turner.
** A Teacher and/or assistant may be backstage with all dancers 10 yrs and under.

SCHOLARSHIPS:

28.  To be considered for scholarship participants must perform FROM MEMORY unless otherwise indicated in the Discipline Rules.

            Instrumental - see Scholarship Rule 2.

            Strings - see Scholarship Rule 2.

NOTE: TECHNIQUE CLASS IS REQUIRED IN DANCE FOR PROVINICIAL RECOMMENDATION AND SCHOLARSHIP CONSIDERATION.  A Technique solo entry form for this class must be submitted with appropriate fees. (See DANCE) 

ALL OTHER DISCIPLINES, THOROUGHLY READ YOUR SCHOLARSHIP REQUIREMENTS.

29. OPEN & GROUP CLASSES are NON-SCHOLARSHIP CLASSES.

30. For the awarding of Scholarships and Awards - the decision of the Festival Board is FINAL

31. In all disciplines, an 85% average is required for Scholarship. If more than the required solo classes are entered  for Scholarship, the highest marks of the required number of classes will be averaged.  Scholarship participants in DANCE must have 85% in TECHNIQUE  CLASS to qualify.

32. To be considered for scholarship, participants must enter classes as defined under the specific rules of each discipline.

33. RECIPIENTS OF SCHOLARSHIPS WILL BE EXPECTED TO BE PRESENT AT THE HONORS CONCERT FOLLOWING THE FESTIVAL, IN ORDER TO RECEIVE THEIR AWARD.

CUPS, TROPHIES, DIPLOMAS AND CERTIFICATES

34.  To qualify for a diploma, participants must achieve a minimum of 80%.  A minimum mark of 75% is required for 2nd, and 3rd place certificates.

35. All cups, trophies and shields shall be held by the winners until 6 WEEKS PRIOR TO THE NEXT FESTIVAL.  These are challenge awards and cannot be won outright or in any way becomes the property of individuals.

36. Winners desiring names engraved on trophies may have it done professionally at their own expense.  Apart from engraving the name and year, the winner may not alter the appearance of the award in any way.  Where possible, winners are asked to keep the engraving similar in size and type to that already on the trophy.  Please keep, and return trophies cleaned and in good order. 

'THE KFPA ‘DOREEN HAUGHTON BURSARY’

37. The following will be taken into consideration for those applying (check {X} on the entry form) for the KFPA ‘DOREEN HAUGHTON BURSARY’,

              i) Grade 12 students who will be immediately proceeding on to Post Secondary studies in the Performing Arts; OR 1st, 2nd or 3rd year Post Secondary students whom will be continuing his/her Performing Arts studies uninterrupted.

            ii) Marks received during the current Festival

            iii) Adjudicator’s recommendations of the most promising in that discipline.

            iv) Participation in TWO or MORE previous Kamloops Festivals, and in  MORE THAN ONE INDIVIDUAL DISCIPLINE

            v) Previous recipients are not eligible

            vi) FORMAL RESUME  (INCLUDING COVER LETTER) TO BE SUBMITTED ALONG WITH ENTRY FORM.

           vii) THE FINAL CHOICE OF THE BURSARY RECIPIENT WILL BE MADE BY THE KFPA EXECUTIVE.

“KAMLOOPS SYMPHONY AWARD” - ADVANCED STUDENTS ONLY

38. The KFPA is pleased to include this award by agreement with the Kamloops Symphony Orchestra and it’s Music Director.  Candidates chosen by the adjudicators will audition with the K.S.O. Music Director who will make the final decision whether or not to invite one or more of the candidates to perform with the orchestra in the season following the Festival.  THIS AWARD IS DESIGNED FOR CANDIDATES WHO, IN THE VIEW OF THE K.S.O. MUSIC DIRECTOR, WOULD - AT THIS STAGE IN THEIR DEVELOPMENT - BENEFIT FROM AN OPPORTUNITY TO PERFORM WITH THE ORCHESTRA.

To be considered for the Kamloops Symphony Award, competitors enter classes as outlined for their particular discipline.

ADJUDICATORS ARE NOT REQUIRED TO RECOMMEND A CANDIDATE TO AUDITION IF THEY FEEL THERE IS NO ONE SUITABLE.

RULES FOR ENTRY - KAMLOOPS SYMPHONY AWARD

OPEN ONLY TO ADVANCED STUDENTS IN VOICE, PIANO, STRINGS, GUITAR AND INSTRUMENTAL.

            1. Check (X) on entry form.

            2. Competitors are expected to perform from memory

            3. Candidates will be ready to audition for the K.S.O. Music Director at the Honors Concert.

            4. The K.S.O. Music Director will announce his decision after auditions in all categories have been held.

            5. Professional members of the K.S.O. will not be considered for this award.

            6. The candidate(s) chosen to perform with the orchestra is not eligible to audition again for this award for three (3) years.

            7. Candidates MUST COMPLY with the requirements as outlined in their   specific disciplines.

PROVINCIAL FINALS:

39. For the process of selecting representatives for the British Columbia Association of Performing Arts Festival, Provincial Finals, the geographical area of Kamloops Festival of the Performing Arts is hereby defined as the area within the Province of British Columbia East of Hope.

40. Students selected to represent the Kamloops Festival of the Performing Arts must prove that they or their parents are permanent residents of the geographical area defined in Rule 39 above. OR they must study on a regular basis with their principal teacher in the geographical area as defined in Rule 39 above.

41. Representatives for the Provincial Festival will be chosen on the basis of their qualifying marks and the Adjudicator’s recommendation which is based on the consistent high standard of the participant’s performance.

42. In the event the student qualifies to represent more than one Festival, the student MUST represent the Festival in which he/she first qualified.

43. A non-competitive entry cannot be recommended for the Provincial Festival.

44. In Dance, to be considered for Provincial recommendations, dancers must enter Technique CLASSES as well as requisite number of solos.  Please see Dance Rules for specifics.

WORKSHOPS

WE WILL BE HOLDING WORKSHOPS IN SOME DISCIPLINES AT OUR FESTIVAL. WE ENCOURAGE STUDENTS AND TEACHERS TO ATTEND.
The workshops are free to all Festival participants and teachers. 
Please check the program for dates and times

 

Dates for 2010 Festival:

             Feb. 21, 2010 -  March 21, 2010
Spring Break is March 7th - March 13th and during this time there will be no festival performances. The festival will resume on Sunday, March 14th with Dance @ Sagebrush Theatre.

                  

March 21st  - Honours Concert - Sagebrush Theatre

 

Please see specific disciplines for each Discipline rules .
On-line registration does NOT require category numbers, follow instructions on-line to complete the forms and then download completed form and send with payment.
Entry forms may by copied and mailed to the KFPA at the address at the beginning of the Syllabus information.

If you wish to enter a class not listed, please contact the Discipline Rep for guidance

For further information, please contact the Discipline Rep of the Discipline you are interested in, or Helen Newmarch.